Reproduction Fees

Per state law, the Sequim School District is not allowed to charge for locating a public record or for making records available for review or inspection. Under certain circumstances Sequim School District may charge for the actual costs of copying public records, including staff time spent making the copies. The fees are as follows:
 
In person viewing of records - No Fee
 Actual Cost
Customized Service Charge (in addition to fees for copies)
 $.15 per page
Photocopies, printed copies of electronic records when requested by requester, or the use of agency equipment to make photocopies.
 $.10 per page 
Scanned records, or use of agency equipment for scanning. 

 $.05 per 4 electronic files or attachments

 Records uploaded to email, or cloud-based data storage service, or other means of electronic delivery.
 $.10 per gigabyte
Records transmitted in electronic format or for use of agency equipment to send records electronically.
 Actual Cost
Digital Storage media or device
 Actual Cost
Any container or envelope used to mail copies
 Actual Cost
Postage or delivery charges.

Copy charges above may be combined to the extent more than one type of charge applies to copies responsive to a particular request.

$2.00 Flat Fee:  As an alternative to the copy charges above, the school district may charge  a flat fee of up to $2.00 for any request when the school district reasonably estimates and documents that the costs are equal to or more than $2.00. If applied to the initial installment, additional flat fees shall not be charged for subsequent installments. 

Before beginning to copy records, a deposit or up to 10% of the estimated cost of copying will be required if the copy cost exceeds $25.00. An estimate of the copy costs will be provided to the requester so that they have the opportunity to decline having the copies reproduced. The Public Records Officer may also require the payment of the remainder of the copying costs before providing all records, or the payment of the costs of copying an installment before providing that installment.