September 6, 2016

LogoSequim School District No. 323

“Inspire and Achieve“

503 North Sequim Avenue, Sequim, WA 98382

Telephone: (360) 582-3260, FAX: (360) 683-6303,

September 6, 2015 – 6:30pm - Regular Board Meeting

(Meeting Changed from September 5, 2016 due to Holiday)


President Robin Henrikson called the Regular Board meeting to order at 6:30pm with all Board Members and Student Board Representatives present, noting the excused absence of Vice-President Horan. The Pledge of allegiance was conducted.

PRESENT – A sign-in sheet was provided and those who wished to sign in are listed below:

Robin Henrikson, President Jack Walsh, Citizen

James Stoffer, Director Patsene Dashiell, District Office

Heather Short, Director John White

Michael Howe, Director Tom Kelly

Ann Renker, Assistant Superintendent Robert Streett, Citizens for Sequim Schools

Phillip Kitchel

Gary Neal, Superintendent Ann Seiter, Citizen

Marilyn Walsh, Administrative Assistant Joan Ritchie, Citizen


Director Stoffer moved to approve the minutes of the August 15, 2016 Regular Board Meeting, as presented. Director Howe seconded. Vote taken; motion carried.


Director Stoffer moved to approve the agenda as printed. Director Howe seconded. Discussion followed. President Henrikson moved to reverse the order of agenda items 6 and 7, placing Public Comments before Board Communication. Director Stoffer moved to approve the agenda as amended. Director Howe seconded. Vote taken; motion carried.


  • President Henrikson introduced and welcomed Junior Student Board Representative Téa Gauthun.
  • President Henrikson introduced and welcomed back Senior Student Board Representative Kailee Gumm
  • Student Board Representative Téa Gauthun reported that Helen Haller Elementary welcomed 96 Kindergarten students and we still have students enrolling at the other grade levels. Their population is growing! New staff have settled in and are planning parent nights and our PTO is meeting soon to plan the Jog-a-thon and upcoming restaurant nights. Haller appreciates the hard work of the district maintenance and technology staff this past summer. The new tile floors in the classrooms and the computer configuration are welcome additions to Haller classrooms.

Greywolf kindergarteners start Tuesday. There are 105 this year. Last year there were 85! Classes are large, thank goodness the kids and staff are great!!

  • Student Board Representative Kaylee Gumm reported that Sequim Middle School had a great start to the new school year. The ASB students were the featured in a “SMS ROCKS” video, promoting school-wide expectations. Staff enjoyed a wide range professional development activities before the year started as well. They are very excited about the beginning of Hope Academy for the kids. Fall begin this week. At Sequim High School, sports have began for the year. Volleyball has a Gymboree Wednesday and the football team had their first game Friday in port Townsend and they won. The ASB put together a great back to school assembly last Friday. Everyone is getting back into the daily routine.

PUBLIC COMMENTS - The Board believes that public comments are a very important connection between our community and the Board. This time is set aside for receiving both written and oral communication. We ask first that if you have comments, you come forward, introduce yourself and share your comments. Each speaker will be allowed 3 minutes and a red card will be held up when 30 seconds remains. (Ref. Policy 1400, 1623, and 1620P).

President Henrikson asked if anyone had public comment Regarding Agenda items:

  • Mr. Phil Ketchel encouraged the Board to approve the resolution regarding timber overage.
  • Ms. Ann Seiter passed out informational literature and encouraged the board not to approve the resolution regarding timber overage

President Henrikson asked if anyone had public comment regarding general items:

  • Ms. Joan Ritchie asked why parents are being asked to provide snacks for Kindergarten students when other meals are provided?


  • There were no action items from public comments from previous meetings.
  • Director Stoffer attended several of the recent Back to School events including the All Staff Welcome Back Kick Off, Stuff the Bus, Back to School Fair and helping install the new Greywolf playground equipment. Director Stoffer also attended the Port Angeles Business Association meeting where the arrearage question was discussed as well as questions about the McCleary decision. Director Stoffer and Ms. Cindy Kelly, Port Angeles School Board President and WSSDA representative, attended the quarterly briefing to the county of the Board of Natural Resources. Director Stoffer also attended the Board of Natural Resources meeting along with a WSSDA Trust Lands Task Force Meeting. Director Stoffer was asked by Ms. Kelly, Port Angeles School Board President and WSSDA representative, to be co-chair of the Clallam county School Based Health Center Committee, patterned off a similar successful program in Jefferson county.
  • President Henrikson read a letter from a citizen urging the district remember to take care of the adults, as well, following an event such as the Greywolf bomb threat. President Henrikson thanked all those who worked so hard to make the Back to School Fair a huge success.
  • Exit slips from the last meeting will be posted in OneNote.

CONSENT AGENDA – REQUEST BOARD APPROVAL: Any item may be moved to New Business with a motion from any Board member.

  1. General Fund Vouchers No. 186582 thru No. 186587 in the total amount of $3,538.62; and No. 186588 thru No. 186588 in the total amount of $242.35: and No. 186589 thru No. 186604 in the total amount of $31,376.22; and No. 186605 thru No. 186669 in the total amount of $278,344.93.
  2. ASB Fund Vouchers No. 10573 thru No. 10574 in the total amount of $366.08; and No. 10575 thru No. 10603 in the total amount of $61,477.47.
  3. Capital Projects Fund Vouchers No. 2597 thru No. 2597 in the total amount of $12,005.71 with Voids/Cancellations in the total amount of $76,689.02.
  4. Personnel - Employment with the District will be conditional upon the district’s receipt of a criminal conviction history record that is clear of any convictions, adjudications, protective orders, final decisions, or criminal charges in

accordance with Washington State law and conditional upon receipt of a sexual Misconduct Disclosure Form from prior Washington State employer(s), where employment was in a school setting, indicating that no sexual, verbal or physical misconduct materials were found in the records of such employer(s) pursuant to RCW 28A.400 and WAC 180-87-080.

1) Accept Letter of Resignation from Erin McFarlane, Helen Haller Elementary Life Skills Paraeducator, effective immediately, as presented.

2) Approve Contract for Services between Sequim School District #323 and Intellitext, to provide transcription services with Intellitext for a student with a hearing disability, for the 2016-2017 school year, as presented.

3) Approve Leave of Absence request for Pauline Willis, Learning Support Services Secretary, from September 19, 2016 through July 5, 2017 as presented.

4) Approve Contract for Services Between Sequim School District #323 and Margaret Ahlgren to provide services to students as a Birth-3 Development Coordinator for the 2016-2017 school year, as presented.

5) Offer Classified Sequim Middle School Life Skills Paraeducator position to Laura Coffman, for the 2016-2017 school year, as presented.

6) Offer Classified Special Education Paraeducator position to Virginia Lepisto for the 2016-2017 school year, as presented.

7) Offer Certificated High School Counseling position to Steve Erickson, for the 2016-2017 school year, as presented.

  1. Payroll for the month of August, 2016 in the total amount of $2,008,272.05.
  2. Declare as surplus the following vehicles:





Vehicle #

School Bus





School Bus





School Bus





Small Equipment Trailer



Plate 34614C


  1. Certify State Board of Education Compliance with Minimum 180-Day School Year; Grades 1-12 Total Instructional Offering and District Graduation Credit Requirements, as presented.
  2. Approve Agreement between Sequim School District No. 323 and Sequim YMCA to furnish use of the facility for use by a school sponsored swim team from August 22, 2016 through November 12th, 2016 as presented.
  3. Approve Unrepresented and Part Time Unrepresented District Office Staff Negotiated Pay increases, effective September 1, 2016 as presented.
  4. Approve Tentative Agreement between Sequim School District and Public School Employees of Sequim for amendments to the Collective Bargaining Agreement dated September 2, 2016 as presented.

Director Stoffer moved to approve the Consent Agenda as presented. Director Short seconded. Vote taken; motion carried.


There was none at this time.


  1. Director Stoffer moved to approve the Financial Support Services Agreement between Olympic Educational Service District 114 and Sequim School District for the purpose of providing Financial Support Services from August 31, 2016 to August 31, 2017 or until the district is ready to dispense with the EDS's services, as presented. Director Short seconded. Vote taken; motion carried.
  2. Director Howe moved to approve the DNR Arrearage Resolution. Director Short seconded. Discussion followed. Vote taken; Director Howe voted Aye and Directors Short, Stoffer and Henrikson voted Nay. Motion failed.
  3. Board Members discussed the upcoming Bond/Levy. At this time the levy takes precedence over the bond. A resolution must be approved by December 17 in order to appear on the February ballot. Discussion will continue.
  4. Legislative Representative Stoffer introduced the WSSDA Legislative Priorities and asked board members to be ready to discuss them at the next board meeting.


  • Patsene Dashiell, Communications Director, showed several photos of the various Back to School Events. Discussion followed.
  • Marilyn Walsh, Administrative Assistant to the Superintendent, reported that preliminary enrollment count for September shows the district is up 50 students as compared to last September, and up 77 students compared to last June. Discussion followed.
  • Superintendent Neal reported that the new school year got off to a good start, thanks to the many people who worked hard to make it look easy. He welcomed our Student Board Representatives and thanked them for their commitment. Due to the overcrowding of our facilities, the district has had to limit the number of students approved to attend from out of the district or out of their attendance area. For the most part, families have been understanding about this policy. On September 23 Superintendent Neal will be attending an inter-agency debrief of the Greywolf active shooter drill held on August 26. The district will next participate in “The Great Shakeout” in October, as emergency plans and operations involving our community partners continues to be a high priority. While the district searches for a new Director of Finance and Operations, Mr. Steve McIntire from ESD 114 will be in the district once a week, as well as being available by phone, to oversee all things fiscal, as per the contract approved in New Business. Although the district is moving forward with a proposal for an EP&O levy for February, Superintendent Neal continues to work toward laying out a vision of 21st Century learning, throughout the entire district, working collaboratively with businesses and the community. He would like to set up a series of workshops on what STEM education looks like.


  • Director Stoffer invited anyone who is interested to attend the next Community Plus Organization meeting on Friday, September 9 from 1-4 at Wind Rose. Lisa Anderson from the DNR and WSSDA will sponsor a town hall meeting on September 27 at the Clallam Transit Center titled “All Things Land Trust”. He has been asked to be one of the co-chairs of this event and asked the board if he may represent Sequim in this event. The board concurred.


President Henrikson drew Board Members’ attention to:

  1. Board Meetings and etc:
  • September 19th – 6:30pm Regular Board Meeting
  • September 23rd-24th in Spokane -- Legislative Assembly
  • October 29 – WSSDA 2016 Fall Regional Meeting at Cape Flattery School District in Neah Bay
  • November 16-19 – 2016 WSSDA Annual Conference in Spokane


At 8:03pm Director Short moved to adjourn the Regular Meeting. Director Stoffer seconded. Vote taken; motion carried.