April 17, 2017 Regular Board Meeting

LogoSequim School District No. 323

“Inspire and Achieve“

503 North Sequim Avenue, Sequim, WA 98382

Telephone: (360) 582-3260, FAX: (360) 683-6303, www.sequim.k12.wa.us

Preliminary Agenda Revised April 13, 2017 – All meetings in the District Board Room unless otherwise noted.

April 17, 2017

  • 6:00 PM Regular Board Meeting

Agenda –Board Meeting

  1. CALL MEETING TO ORDER (REF. POLICY 1400)
  2. PLEDGE OF ALLEGIANCE (REF. POLICY 1420)
  3. APPROVAL OF MINUTES – Request approval of the minutes from the March 17, 2017 Special Board and Executive Session, and the March 20, 2017 Regular Board Meeting, as presented.
  4. CHANGES/ADDITIONS AND APPROVAL OF THE AGENDA (REF. POLICY 1420)
  5. STUDENT BOARD REPRESENTATIVE COMMUNICATION & STUDENT RECOGNITION
    Discuss search for new Junior Student Board Representative – Choose a date for applications to close (last year it was May 26 – two week application period)
  6. PUBLIC COMMENTS – The Board believes that public comments are a very important connection between our community and the Board. This time is set aside for receiving both written and oral communication. We ask first that if you have comments, you come forward, introduce yourself and share your comments. Comments will be taken in the following order:
    1. Regarding Agenda items
    2. Regarding general items

    Each speaker will be allowed 3 minutes and a red card will be held up when 30 seconds remains. (Ref. Policy 1400, 1623, and 1620P).

  7. BOARD COMMUNICATION AND OTHER ITEMS
    1. Board president response to any action items from public comments
    2. Regular board communication
    3. Review last meeting’s exit slips
    4. Plan Summer Board Meeting and Workshop Schedule
  8. CONSENT AGENDA – REQUEST BOARD APPROVAL : Any item may be moved to New Business with a motion from any Board member.
    1. General Fund Voucher No. 187935 thru No. 187935 in the total amount of $89.99; and No. 187936 thru No. 187946 in the total amount of $2,469.13; and No. 187947 thru No. 188046 in the total amount of $225,857.34; and No. 188047 thru No. 188126 in the total amount of $368,408.07.
    2. ASB Fund Vouchers No. 10813 thru No. 10840 in the total amount of $25,817.72; and No. 10741 thru No. 10848 in the total amount of $14,837.19..
    3. Payroll for the month of March, 2017 in the total amount of $2,159,806.90, as presented.
    4. Personnel – Employment with the District will be conditional upon the district’s receipt of a criminal conviction history record that is clear of any convictions, adjudications, protective orders, final decisions, or criminal charges in accordance with Washington State law and conditional upon receipt of a sexual Misconduct Disclosure Form from prior Washington State employer(s), where employment was in a school setting, indicating that no sexual, verbal or physical misconduct materials were found in the records of such employer(s) pursuant to RCW 28A.400 and WAC 180-87-080.Approve Leave Without Pay Request from Michelle Haman, Bus aide, for April 12 through April 17, 2017 as presented.Offer Classified Homeless Liaison Specialist position to Samantha Troxler, for the 2016-2017 school year, effective March 13, 2017 as presented.
      1. Approve Leave Without Pay Request from Michelle Haman, Bus aide, for April 12 through April 17, 2017 as presented.
      2. Offer Classified Homeless Liaison Specialist position to Samantha Troxler, for the 2016-2017 school year, effective March 13, 2017 as presented.
      3. Offer High School Assistant Cheer coach position to Tiffany Mote, for the 2017-2018 school year, effective August 21, 2017 as presented.
      4. Approve Leave of Absence Request from Kathy Troglia, Sequim High School Math teacher, for the 2017-2018 school year, as presented.
      5. Approve Leave of Absence Request from Bill Isenberg, Sequim High School Special Education teacher, for the 2017-2018 school year, as presented.
      6. Approved Letter of Resignation from Stacy Hughes, Greywolf Math Specialist, effective at the end of the 2016-2017 school year, as presented.
      7. Offer Supplemental Services Contract to Maria Seabolt, to perform the duties of Interim Director of Technology, for the remainder of the 2016-2017 school year, as presented.
      8. Offer Supplemental Services Contract to Maria Roragen, to perform the duties of Interim Assessment Coordinator, for the remainder of the 2016-2017 school year, as presented.
      9. Offer Supplemental Services Contract to Trayce Norman, to perform the duties of Interim District Testing Coordinator, for the remainder of the 2016-2017 school year, as presented.
      10. Accept Letter of Resignation from Carol Wagner, Sequim High School Cooking Teacher, effective at the end of the 2016-2017 school year, for the purpose of retirement.
      11. Accept Letter of Resignation from Jack Webber, Sequim High School Math and Social Studies teacher, effective at the end of the 2016-2017 school year, for the purpose of retirement, as presented.
      12. Accept Letter of Resignation from Joan Trindle, Elementary Counselor, effective at the end of the 2016-2017 school year, for the purpose of retirement, as presented.
      13. Approve Leave of Absence Extension for Lauren Powell, Greywolf Paraeducator, from April 1 through April 17, 2017 as presented.
      14. Accept Letter of Resitgnation from Donna McSherry, Greywolf Elementary Paraeducator, effective at the end of the 2016-2017 school year, for the purpose of retirement, as presented.
    5. Accept donation of four soccer goals for our elementary schools, from SequimFC and Sequim Junior Soccer, as presented.
    6. Approve Memorandum of Understanding between Olympic Educational Service District 114 and Sequim School District to provide for stipends for a maximum of six teachers to attend each of the three Future Ready Cafes, as presented.
  9. OLD BUSINESS
    1. None at this time
  10. NEW BUSINESS
    1. Overnight Travel Request for Sequim High School Future Farmers to travel to Washington State University in Pullman, Washington, from May 10, 2017 to May 13, 2017 to attend the FFA State Convention , as presented.
    2. Overnight Travel Request for Sequim High School photography students to travel to Yakima, Washington from April 27 through April 29, 2017, to participate in the SkillsUSA WashingtonConference , as presented. Jim Heintz – Sequim High School photography teacher
    3. Overnight and Out-of-State Travel Request for Sequim High School Robotics team to travel to Houston, Texas from April 18-22, 2017 in order to to compete in the World Championships, as presented.
  11. REPORTS
    1. Stakeholder Report – Sequim Education Foundation. John Bridge, SEF President and Jodi Olson.
    2. English/Language Arts overview – Pam Landoni,
    3. March Summary Budget Report, March Comparative Budget Report, March Budget Status Report and a Finance and Operations Update – Heidi Hietpas, Executive Director of Finance and Operations
    4. Superintendent’s Report
  12. FOR YOUR INFORMATION
    1. PDC Filing for Board members is open online. Due April 15 th
    2. Upcoming Board Meetings, etc.
      • April 24 – Strategic Planning Meeting from 8:15am to 11:45am at Sequim Transit Center
      • May 1 – Regular Board Meeting @ 6:00pm
      • May 11 – Strategic Planning Meeting from 8:15am to 11:45am at Sequim Transit Center
      • May 15 – Regular Board Meeting @ 6:00pm
      • Saturday, May 20 – WSSDA Regional Meeting in Bremerton
      • May 25 – Strategic Planning Meeting from 8:15am to 11:45am at Sequim Transit Center
      • June 5 – 5:30pm Reception for Retiring Administrative Assistant Marilyn Walsh, with Regular Board Meeting @ 6pm. Student Board Representative Kaylee Gumm’s last board meeting
      • June 8 – Strategic Planning Meeting from 8:15am to 11:45am at Sequim Transit Center
      • June 19 – Regular Board Meeting @ 6pm.
      • June 22 – Strategic Planning Meeting from 8:15am to 11:45am at Sequim Transit Center
    3. April Enrollment Data
    4. April Free & Reduced Lunch percentages
    5. Other items of interest:
      • May 4 through 20 – Sequim High School Operetta (Cinderella)
      • May 15-19 ~ School Board Candidate Filing Week!
      • May 31 – Scholarship Awards Night
      • June 2-3 ~ Olympic Peninsula Academy Play Performance
      • June 6 – Middle School Choir Concert and High School Band Concert @ 7pm
      • June 7 – High School Choir Concert
      • June 9 – Sequim High School Graduation!
      • June 12 – Olympic Peninsula Academy Graduation and Awards Ceremony
      • June 13 – Greywolf Elementary Music Concert
      • June 16 – Last Day of School (Early Dismissal)
  13. FOR THE GOOD OF THE ORDER
  14. ADJOURNMENT