January 17, 2017 Regular Board Meeting

LogoSequim School District No. 323

“Inspire and Achieve“

503 North Sequim Avenue, Sequim, WA 98382

Telephone: (360) 582-3260, FAX: (360) 683-6303, www.sequim.k12.wa.us

Preliminary Agenda Revised January 13, 2017 – All meetings in the District Board Room unless otherwise noted.

JANUARY IS SCHOOL BOARD APPRECIATION MONTH

Monday, January 16, 2017 Regular Board meeting CHANGED to Tuesday, January 17 due to the Martin Luther King Holiday

6:00pm Regular Board Meeting

Agenda –Board Meeting

  1. CALL MEETING TO ORDER (REF. POLICY 1400)
  2. PLEDGE OF ALLEGIANCE (REF. POLICY 1420)
  3. APPROVAL OF MINUTES – Request approval of the minutes from the January 3, 2017 Regular Board Meeting.
  4. CHANGES/ADDITIONS AND APPROVAL OF THE AGENDA (REF. POLICY 1420)
  5. STUDENT BOARD REPRESENTATIVE COMMUNICATION & STUDENT RECOGNITION
  6. PUBLIC COMMENTS - The Board believes that public comments are a very important connection between our community and the Board. This time is set aside for receiving both written and oral communication. We ask first that if you have comments, you come forward, introduce yourself and share your comments. Comments will be taken in the following order:
    1. Regarding Agenda items
    2. Regarding general items
      Each speaker will be allowed 3 minutes and a red card will be held up when 30 seconds remains. (Ref. Policy 1400, 1623, and 1620P).
  7. BOARD COMMUNICATION AND OTHER ITEMS
    1. School Board Recognition
    2. Board president response to any action items from public comments
    3. Regular board communication
    4. Review last meeting’s exit slips
  8. CONSENT AGENDA – REQUEST BOARD APPROVAL: Any item may be moved to New Business with a motion from any Board member.
    1. General Fund Vouchers No. 187476 thru No. 187567 in the total amount of $191,328.27.
    2. ASB Fund Vouchers No. 10724 thru No. 10744 in the total amount of $37,033.44.
    3. Capital Projects Vouchers No. 2599 thru No. 2599 in the total amount of $1,946.00.
    4. Personnel - Employment with the District will be conditional upon the district’s receipt of a criminal conviction history record that is clear of any convictions, adjudications, protective orders, final decisions, or criminal charges in accordance with Washington State law and conditional upon receipt of a sexual Misconduct Disclosure Form from prior Washington State employer(s), where employment was in a school setting, indicating that no sexual, verbal or physical misconduct materials were found in the records of such employer(s) pursuant to RCW 28A.400 and WAC 180-87-080.
      1. Offer Classified Helen Haller Office Coordinator position to Crystal Smith, for the 2016-2017 school year, effective December 5, 2016 as presented.
      2. Accept Leave of Absence Request from Michelle Mahitka, Sequim Options teacher, from approximately February, 2017 through April, 2017 as presented.
      3. Offer Classified 4 hour High School Health Paraeducator position to Cherie Myers, for the 2016-2017 school year, effective January 3, 2017 as presented.
      4. Offer Classified Sequim Middle School Paraeducator position to Candyce Seelye, for the 2016-2017 school year, effective January 11, 2017 as presented.
      5. Offer Classified Helen Haller Elementary Assistant Secretary position to Kimberly Bushy, for the 2016-2017 school year, effective January 23, 2017 as presented.
      6. Offer Classified Greywolf Paraeducator position to Ashlee Bourns, for the 2016-2017 school year, effective January 30, 2017 as presented.
    5. Approve Contract for Services between Sequim School District #323 and Family Healing Center Corporation, to provide services to Helen Haller’s Title 1 Parent Program, not to exceed a total of 12 Sessions through 04/12/2017, as presented.
    6. Payroll for December, 2016 in the total amount of $2,123,602.16.
  9. OLD BUSINESS
    1. For Second Reading and Adoption, Policy #1400 – Meetings, Public Notice, Quorum, Meeting Conduct and Order of Business, and Public Comment. The only change is to the regular scheduled meeting time, from 6:30pm to 6:00pm. The current policy includes the statement, “…or at other times and places as determined by the presiding officer or by majority vote of the board.” Classified Essential.
    2. For Second Reading and Adoption, Policy #3246 – Restraint, Isolation and Other Uses of Reasonable Force. OSPI has issued newly revised regulations on Chapter 392-172A, WAC pursuant to HB 1240 which passed in the 2015 legislative session. HB 1240 impacted use of restraint and isolation for ALL students, not just those with disabilities. That’s why this update to Policy/Procedure 3246, Use of Restraint, Isolation and Other Uses of Reasonable Force needs approval, even though Sequim School District does not employ the use of Restraint or Isolation. Classified Essential.
    3. At First Reading, Policy #3115 – Homeless Students: Enrollment Rights and Services. The law now requires middle and high school principals who have identified more than ten unaccompanied youth, to establish a point of contact for homeless youth. Additionally, amendments were made to the McKinney-Vento Act and Title I, Part A of the Every Student Succeeds Act (ESSA), which took effect on October 1, 2016. Classified Essential. Matt Duchow, Learning Support Services.
    4. At First Reading, Policy #3140 – Release of Resident Students. The policy has been revised to include an additional justification for release pursuant to statute. Classified Essential. Marilyn Walsh, Administrative Assistant to the Superintendent
  10. NEW BUSINESS
    1. Introduce Policy #5240 – Evaluation of Staff. The policy has been updated to remove procedural implementation language. The procedure has been deleted entirely to avoid confusion with collective bargaining agreements, which typically address evaluations. Classified Essential. Paul Wieneke, Executive Director of Human Resources.
  11. REPORTS
    1. Budget Status Report for December -- Heidi Hietpas, Executive Director of Business and Finance
    2. Inclement Weather Report – Superintendent Gary Neal
    3. Superintendent’s Report
  12. FOR YOUR INFORMATION
    1. PDC Filing for Board members is open online. Due April 15th
    2. Upcoming Board Meetings, etc.
      • January 19 -- Levy Public Forum @ 4:30pm in the Sequim High School library
      • January 25 -- All District Family Reading Night – 5:30pm-7:30pm @ Sequim Middle School campus
      • January 31 – Levy Public Forum co-sponsored by the League of Women Voters of Clallam County – 6:30pm-7:30pm @ Sequim Transit Center – 190 West Cedar Street.
      • Monday, February 6 – 6pm Regular Board Meeting
      • February 12-13 – 2017 Legislative Conference at South Puget Sound Community College
      • February 14, 2017 – EP&O and Capital Projects Levy Election
      • Monday, February 20 – Regular Board Meeting Moved to February 21 due to Holiday
      • Tuesday, February 21 – 6pm Regular Board Meeting
    3. Enrollment Report for January 2017
    4. Free & Reduced Lunch percentages for January 2017.
  13. FOR THE GOOD OF THE ORDER
  14. EXECUTIVE SESSION
    It will be necessary at this time to recess to an Executive Session as per RCW 42.30.110(g) for approximately 2 hours, in order to discuss the performance of a public employee, with no action to be taken.
  15. 15. ADJOURNMENT