Bond Oversight Committee Membership
The Sequim School District is accepting applications for volunteers to serve on a District Bond Oversight Committee (BOC). The BOC will represent a broad cross-section of community members to provide, in coordination with the Superintendent and the District Project Team, transparency and accountability through quarterly review of delivery of the 2025 Bond Projects.
Committee Responsibilities and Scope of Work
The District desires an ongoing, independent review of the major projects approved by the voters on the February 11, 2025, ballot. The BOC will meet at least quarterly and will provide an annual progress report to the community and the District Board of Directors. Reports will be published on the district website for public viewing. The BOC's scope of work will include:
- Assist the District in communications with the public to ensure the goals of transparency and accountability in the implementation of the bond projects are delivered.
- Periodic reviews of the status of bond projects and advise the District on whether the agreed objectives and outcomes are on track to being achieved.
- Reviewing financial statements, project strategic goals, construction change orders and increases or reductions in project scope.
- Periodically inspecting school facilities and sites to assist the BOC's project review.
- Make recommendations to the Superintendent on procedures, as may be appropriate, to assist in enhancing accountability for use of Bond dollars.
Member Selection and Qualifications
Type and Composition of the Committee: The BOC is deemed an Administrative Committee, reporting to the Superintendent and her Leadership Team; with periodic updates to the community and District Board of Directors. The BOC shall be comprised of the following members:
- At least one member who is active in a business organization representing the business community; located within the District (e.g. member of a Chamber of Commerce, a Downtown Association, etc.);
- At least one member who owns, operates, or represents senior leadership in a local business;
- Two members who work in the financial or accounting fields or who maintain financial or accounting expertise or experience;
- Two members with construction, architect, engineering or planning expertise;
- At least one member who is the parent or guardian of a child enrolled in the District; and,
- One representative who served on the Long-Range Facilities Planning Group.
*Committee Members must be a resident of the District, be registered to vote, may not be an officer, agent, employee or official of the District, and may not represent any vendor, contractor or consultant of the District. Also, the Sequim School District Bond Oversight Committee Charter requires members not have any direct or indirect financial interest (except a “remote interest” as defined by RCW 42.23.040), in any contract, purchase of materials, or activity financed from school district funds. Members shall not participate in any action involving a matter in which the individual has a remote interest as defined by state law, nor shall any member seek to influence any other member of the committee or district staff with respect to any such matter. All direct and indirect financial interests, including remote interests, shall be disclosed in writing to the District promptly upon the member’s discovery of the interest. *
Reporting
The BOC is to provide an annual report to the community each spring in addition to maintaining consistent communication about its progress via the District’s website.
Authority
The BOC is not a decision-making body and will have no independent authority to obligate District funds or otherwise contractually obligate the District. The BOC's recommendations will be used to inform or assist in program decisions made by the Superintendent and/or District Board of Directors.
Staff Cooperation
The BOC will work directly with the Superintendent and the District Project Team and will be granted access to reports, construction sites and documents pertinent to its scope of work. District staff members and service providers will be made available to the Committee upon request.
Duration of Charge
The BOC will sunset following the substantial completion of all major Bond Projects, but no earlier than the expensing of 95 percent of all Bond proceeds.
Committee Appointments
In order to ensure continuity for this multi-year assignment, and also to respect the Committee’s volunteer members, terms ranging from one-to-two years will be designated for the original Committee members. However, members may choose to maintain membership through the completion of the Bond program if their schedule permits. Appointments to the Committee will be made through the BOC application process used by the District and approved by the Superintendent.
How are BOC Members Chosen?
Members of the BOC will be selected through an application process.
Bond Oversight Committee Application
The Board of Directors may select no more than two representatives to attend and observe.
The Timeline for BOC formation is as follows:
Announcement of opportunity to apply: February 12, 2025
Application available: February 13, 2025
Applications due: March 14, 2025 at 4:00 pm
Selection Process: March 19 & 20, 2025
Committee Members Notified: March 25, 2025
The initial three meetings are scheduled for 6 PM on April 28, June 9, and August 20, 2025.